Fill in a Valid Roof Inspection Form

How to Fill Out Roof Inspection

Completing the Roof Inspection form is essential for maintaining the integrity of a building's roof. This process involves gathering specific information about the structure, the roofing company, and any previous maintenance or repairs. Follow these steps carefully to ensure that all necessary details are accurately recorded.

1. Enter the Inspection Date at the top of the form.
2. Fill in the Inspector name.
3. Provide Structure Information including the Structure ID, Used For, Job No., Year Roof Applied, and Structure Description.
4. Select whether the structure is Permanently or Temporarily used.
5. Identify the Building Type by checking one of the options: Single-family, Apartments, Multi-family, or Other.
6. Fill in the Resident Key Contact Name and the Owner/Mgr. Contact if different.
7. Provide the Structure Address, Owner/Mgr. Phone, Structure City/ST/Zip, and Owner/Mgr. E-Mail.
8. Enter the Roofing Contractor Company name and address.
9. Fill in the Roofing Company Contact, Roofing Co. City/ST/ZIP, Roofing Company Phone, and Roofing Co. E-Mail.
10. Describe any Previous Maintenance and Repair Work done, including dates and who performed the work.
11. Record the Date of Last Inspection.
12. Indicate whether the roof is guaranteed and attach a copy of the guarantee if applicable.
13. Answer if the occupancy or use of the building has changed since the last inspection and provide a description if applicable.
14. Note if any changes, additions, or new penetrations have been made to the roof and describe them if applicable.
15. Indicate if there has been any leakage and describe the conditions, such as light rain or heavy rain.
16. State whether emergency repairs were performed and provide a description.
17. For each section of the form, mark the condition of the roof components using the codes provided (G = Good, F = Fair, P = Poor) and describe any actions taken.
18. Finally, keep copies of the inspection forms and any photographic evidence with the Roof Historical Record.

• Misconception 1: The Roof Inspection form is only necessary for new roofs.

  This is incorrect. The Roof Inspection form is essential for both new and existing roofs. Regular inspections help identify potential issues before they become significant problems, regardless of the roof's age.

• Misconception 2: Completing the Roof Inspection form is optional.

  In reality, completing the Roof Inspection form is a crucial part of maintaining the roof's integrity. It provides a documented history of inspections and repairs, which can be beneficial for future maintenance and insurance purposes.

• Misconception 3: The form only focuses on visible damage.

  While visible damage is documented, the Roof Inspection form also addresses underlying issues. It includes sections for maintenance history and other factors that may affect the roof's condition, such as leaks and changes in building occupancy.

• Misconception 4: Anyone can fill out the Roof Inspection form without expertise.

  This is misleading. Although the form can be filled out by the property owner, it is recommended that a qualified inspector complete it. A trained professional can identify and assess issues that may not be apparent to someone without roofing experience.

When using the Roof Inspection form, several key points should be considered to ensure a thorough and effective inspection process.

• Complete Information: Fill out all sections of the form, including the inspection date, structure ID, and contact information for both the owner and roofing contractor. Accurate details facilitate communication and record-keeping.
• Document Previous Work: Provide a brief description of any prior maintenance and repairs. This history is crucial for assessing the roof's current condition and identifying potential issues.
• Assess Roof Condition: Use the provided codes (Good, Fair, Poor) to evaluate various components of the roof, such as the interior roof deck, walls, and drains. This systematic approach helps prioritize necessary actions.
• Note Changes Since Last Inspection: Indicate if there have been any changes in occupancy or modifications to the roof. Such changes may impact the roof's performance and maintenance needs.
• Record Leakage Incidents: If leakage has occurred, detail the conditions under which it happened. Understanding the context of leaks aids in diagnosing underlying issues.
• Maintain a Photographic Record: Include photographs or videos with the inspection form. Visual documentation supports the findings and provides a reference for future inspections.

Filling out the Roof Inspection form can seem straightforward, but there are common mistakes that can lead to incomplete or inaccurate submissions. One frequent error is failing to provide complete contact information for the roofing contractor. It is essential to include the roofing company’s name, address, phone number, and email. Missing any of this information can delay communication and hinder necessary follow-up actions.

Another common mistake is neglecting to describe previous maintenance and repair work adequately. The section asking for details about past work is crucial for understanding the roof's current condition. Omitting dates, the nature of the work performed, or who completed it can result in miscommunication and may affect future inspections or repairs.

People also often overlook the importance of accurately reporting any changes to the building’s occupancy or use. If there have been changes since the last inspection, it is vital to provide a detailed description. Failing to do so can lead to misunderstandings about the roof's requirements and potential risks associated with the new usage.

Finally, many individuals forget to indicate whether there has been leakage and to describe the conditions under which it occurred. This information is critical for assessing the roof’s integrity. Not specifying whether the leaks occurred during light or heavy rain, for example, can lead to an incomplete evaluation of the roof's performance. Ensuring all sections are filled out comprehensively will facilitate a more effective inspection process.