Fill in a Valid Da 31 Form

How to Fill Out Da 31

Completing the DA 31 form is an essential step in the leave request process. After you fill out this form, it will be submitted to your supervisor and the appropriate authorities for approval. Make sure to provide accurate information to avoid any delays.

1. Obtain the DA 31 form. You can find it online or through your unit's administrative office.
2. Fill in the Control Number. This is usually assigned by your unit.
3. Enter your personal information. Include your name (last, first, middle initial), DOD ID, and rank.
4. Provide the date. Use the format YYYYMMDD.
5. Write your leave address. Include the street, city, state, ZIP code, and phone number.
6. List your organization and station. Also, include a point of contact email and phone number.
7. Select the type of absence. Choose from the options provided, such as chargeable or non-chargeable leave.
8. Fill in the leave dates. Indicate the start date (FROM) and end date (TO) using the format YYYYMMDD.
9. Specify total days requested. Indicate how many days of leave you are requesting.
10. Complete the accrued leave section. Fill in your current balance, chargeable leave requested, and any non-chargeable absence details.
11. Sign the form. The requestor must sign, and a supervisor can sign on their behalf if necessary.
12. Provide the supervisor's information. Include their name, title, rank/grade, and recommendation (approval or disapproval).
13. Include the approving authority's details. This should include their name, title, rank/grade, and action (approved or disapproved).
14. Fill out the departure section. Provide the date, time, name, title, and signature of the departure authority.
15. If applicable, complete the extension section. Include the number of days, date approved, name, title, and signature of the approval authority.
16. Complete the return section. Fill in the date, time, name, title, and signature of the return authority.
17. Add any remarks. Use this section for any additional information or comments.

Once you have completed the form, review it carefully for any errors. After ensuring everything is accurate, submit it to your supervisor for processing.

There are many misconceptions about the DA 31 form, which is essential for requesting leave in the military. Here are six common misunderstandings:

• It is only for annual leave. Many believe the DA 31 form is only used for annual leave. In reality, it covers various types of absences, including emergency leave, PCS leave, and more.
• Anyone can sign the form. Some think that any supervisor can sign the DA 31. However, only the designated supervisor or approving authority should sign, ensuring proper approval processes are followed.
• Leave is automatically approved. There is a misconception that submitting a DA 31 guarantees approval. Approval depends on various factors, including unit needs and the type of leave requested.
• It doesn’t require a leave address. Many assume that a leave address is optional. In fact, providing a leave address is crucial for communication and planning during the absence.
• Only active-duty members need to use it. Some people think only active-duty personnel use the DA 31 form. However, reservists and National Guard members also utilize it for their leave requests.
• It is a simple form with no consequences. Many underestimate the importance of the DA 31. Failing to fill it out correctly can lead to complications in leave approval and affect service members' records.

Understanding these misconceptions can help ensure a smoother process when requesting leave using the DA 31 form.

When filling out the DA 31 form, it's important to keep several key points in mind to ensure a smooth process. Here are some essential takeaways:

• Understand the Purpose: The DA 31 form is used to request and authorize leave. Familiarize yourself with its significance in managing your time off.
• Privacy Compliance: Be aware that this form is subject to the Privacy Act of 1974, which means your personal information will be handled with care.
• Complete All Sections: Ensure that every section of the form is filled out completely. Missing information can lead to delays in processing your leave request.
• Accurate Dates: Double-check the dates you enter. The "FROM" and "TO" fields are crucial for determining your leave period.
• Type of Absence: Clearly indicate whether your leave is chargeable, non-chargeable, or a combination. This affects how your leave is recorded and compensated.
• Signatures Required: Remember that both the requestor and the supervisor must sign the form. If the requestor is unavailable, the supervisor can sign on their behalf.
• Approval Process: After submission, the request goes through an approval process. Be patient, as it may take time for the necessary authorities to review and sign off.
• Keep a Copy: Always retain a copy of the completed form for your records. This can be helpful for future reference or in case of discrepancies.

By following these guidelines, you can navigate the leave request process with confidence and clarity.

Filling out the DA 31 form can be a straightforward process, but many individuals encounter pitfalls that can lead to delays or complications in their leave requests. One common mistake is failing to provide complete information in the Requestor Information section. It’s essential to include your full name, DOD ID, and rank accurately. Missing or incorrect details can lead to confusion and may result in your request being rejected.

Another frequent error occurs when individuals select the wrong type of absence. The form offers various options such as chargeable, non-chargeable, or combinations thereof. Misunderstanding these categories can lead to inappropriate leave classifications. Always double-check that you have selected the correct type of leave that aligns with your situation.

Many people also overlook the importance of accurately filling in the dates. Whether it's the From and To dates or the total days requested, precision is crucial. Entering incorrect dates can not only affect the approval process but may also lead to issues with your pay or leave balance. It’s advisable to take your time and verify these details before submission.

In addition, signatures are often a source of confusion. Some requestors may assume that their supervisor can sign on their behalf without proper acknowledgment. While this is permissible when the requestor is unavailable, it’s important to ensure that the supervisor is aware and agrees to this arrangement. Failure to follow proper signature protocols can result in unnecessary delays.

Lastly, neglecting the remarks section can be detrimental. This area provides an opportunity to clarify any special circumstances or additional information relevant to your leave request. Ignoring it may lead to misunderstandings or further inquiries from the approving authority. Always take advantage of this section to communicate effectively.