Fill in a Valid Da 1380 Form

How to Fill Out Da 1380

Filling out the DA Form 1380 requires attention to detail and adherence to specific guidelines. This form is essential for documenting individual performance of reserve duty training. Completing it accurately ensures proper processing for pay and retirement points.

1. Begin by entering the date in Item 1.
2. In Item 2, provide the name and ZIP code of the reporting agency.
3. Fill in the anniversary year ending date in Item 3 using the MM/DD format.
4. For Item 4, enter the complete designation and address of the records manager, including ZIP code.
5. In Item 5, write the individual's last name, first name, and middle initial.
6. Complete Item 6 by indicating the individual's grade.
7. In Item 7, specify the branch of service.
8. For Item 8, indicate the individual’s assigned organization, if different from the office of the addressee.
9. In Item 9, check the appropriate box to indicate the type of duty performed.
10. Under Item 9, column a, enter the date (day, month, year) for each duty day.
11. In column b, record the total number of hours worked for each duty day.
12. For column c, enter the Paid (P) or Non-Paid (N) code, along with the correlating retirement points earned.
13. In column d, describe the location, nature of duties, training, or instruction performed.
14. In Item 10, type the name, grade, and position of the officer who has knowledge of the duties performed.
15. Item 11 requires the signature of the officer verifying the duties.
16. Finally, in Item 12, indicate whether the form is submitted for records management and ensure all necessary annotations are made.

Misconceptions about the DA 1380 form can lead to confusion among soldiers and their commanding officers. Here are four common misunderstandings:

• The DA 1380 form is only for paid training. Many believe that this form is exclusively for documenting paid Inactive Duty Training (IDT). In reality, it is also used for non-paid training. The form serves to record both types of duty, ensuring that soldiers receive appropriate retirement points for their service, regardless of payment status.
• Only the soldier can fill out the DA 1380 form. Some think that only the individual soldier is responsible for completing the form. However, various authorized personnel, such as commanding officers or designated military representatives, may prepare the form depending on the type of training. This flexibility ensures that the form is completed accurately and efficiently.
• The form must be submitted immediately after training. There is a misconception that the DA 1380 form needs to be submitted right after the training session ends. In fact, it should be prepared by the last day of each duty month. This timeline allows for proper documentation and ensures that all training within that month is accurately reported.
• Any officer can sign the DA 1380 form. Some individuals believe that any officer can validate the duties performed by signing the form. In truth, the signature must come from an officer who has direct knowledge of the duties performed. This requirement helps maintain the integrity and accuracy of the training records.

Filling out the DA 1380 form is essential for documenting individual performance during Reserve Duty Training. Here are some key takeaways to keep in mind:

• Complete the form by the last day of each duty month. This ensures timely submission for pay and retirement points.
• Make sure to enter accurate details in all required fields, including dates, hours, and types of duties performed.
• Check the appropriate box in Item 9 to indicate the type of duty performed. This helps clarify the nature of the training or instruction.
• Have the responsible officer sign the form to verify the duties performed. This signature is crucial for the form's validity.
• Submit the completed form to the correct pay channel or the Army Human Resources Command, depending on whether the duty is paid or non-paid.

Understanding these points can help streamline the process and ensure accurate record-keeping for Reserve Duty Training.

Filling out the DA 1380 form can be straightforward, but mistakes are common. One frequent error is not providing the complete address for the records manager. This information is essential for proper processing. Omitting the ZIP code can lead to delays or miscommunication.

Another common mistake is failing to check the appropriate box in Item 9. This section indicates the type of duty performed. If the wrong box is checked, it may result in incorrect retirement points being awarded. Always double-check this section to ensure accuracy.

Many people also overlook the importance of citing the correct authorization in Item 9. Without this citation, the form may be deemed incomplete. It’s crucial to refer to Table 2-3 of AR 140-185 for the correct documentation to support your entries.

In addition, some individuals forget to enter the total hours worked in Column b. This information is vital for calculating retirement points. If you skip this step, it can lead to discrepancies in your records.

Another mistake involves the signature of the verifying officer. Item 11 requires a signature, and if it’s missing, the form will not be valid. Ensure that the officer who has knowledge of the duties performed signs the form.

People often misinterpret the instructions for entering dates in Column a. The format must be consistent, and any deviation can lead to confusion. Always use the MM/DD format as specified in the instructions.

Finally, failing to submit the form by the last day of the duty month is a significant oversight. This deadline is crucial for ensuring that your pay and retirement points are processed on time. Mark your calendar and set reminders to avoid missing this important date.